WHAT
IS A DISTRICT EVENT
Competitions involving
teams from more than one
league within a single
district. These
competitions are
sanctioned by the
District Tournament
Coordinator or District
Commissioner and are not
limited to approved
tournament weekends.
Intra-District
Competitions, which are
not included on the CYSA
Tournament Calendar,
shall be approved by the
District Tournament
Coordinator and/or
District Commissioner
and will comply with all
appropriate CYSA
policies, procedures,
rules and regulations.
(Examples of a district
event are District Cup,
District Tournament of
Champions, or a
tournament involving
only teams from the
hosting district.)
PROCESS FOR DISTRICT VI
EVENTS
Rationale: This is a
user guide to direct the
sponsor of an event on
the steps involved with
the approval process of
that event. An event has
an advantage in that
there is less paperwork,
only requires the
District Commissioner
for final approval and
the event coordinator
has much latitude in
determining the event
specifics. The event may
be on any weekend of the
year, unlike CYSA
tournaments which are
restricted to certain
specific weekends.
-
The person wishing
to sponsor an event
must complete the
District Event form
and have it signed
by the league
president and
district
commissioner.
-
Develop a master
schedule with days
of the months and
list all the steps
of the process with
the allotted amount
of time for each.
Some steps may be
concurrent while
others are
sequential.
-
Choose a weekend
that does not
conflict with other
major CYSA
tournaments so as to
assure a better
chance of hiring
referees and having
fields available.
-
Those teams applying
to play in the event
must complete an
application and
submit it to the
event coordinator.
No league or
district approval is
required for the
teams.
-
The package
submitted to the
league president
must include:
-
1. Application
forms for
hosting and team
applications.
-
2. Listing of
event playing
rules; which
include the
following but
are not limited
to the
following:
Mandatory:
-
A. who needs
coaching
passes?
-
B. who will
supply
referees?
-
C. if any
players are
currently
serving a
discipline
requiring
sitting out,
they cannot
participate
until the
discipline
is
completed.
Each game of
the event
counts
towards the
discipline.
-
D. how teams
are checked
in and
players
verified.
-
E. what are
the lengths
of games by
age group.
-
F. describe
the scoring
system for
wins, ties,
losses and
forfeits.
-
G. how ties
are settled
in
individual
games?
-
H. how ties
are settled
in flights?
-
I. what is
the refund
policy?
-
J. playing
schedules,
with field
directions,
will be
furnished 14
days prior
to the
event.
-
K. how tardy
a team may
be before
the game is
cancelled?
-
L. what is
the penalty
for a team
who does not
show up for
it’s game?
-
M.
withdrawals
must be
received in
writing
within 14
days prior
to the
event.
-
N. what is
the
application
deadline
date?
-
O.
acceptances
and
rejections
will be sent
out within 7
days after
the
application
deadline.
-
P. what are
the entry
fees and how
should the
fees be
submitted,
ie: money
order,
check, no
cash?
-
Q. guest
players, if
allowed,
must be
registered
in D6.
-
R. Teams
will be
notified
within 10
days after
the
application
deadline
date if the
event is to
be
cancelled.
-
S. Appeals
of
discipline
must be made
to district
VI.
Discretionary:
-
A. what the
prizes are
for 1st, 2nd
and 3rd
place?
-
B. number of
games
guaranteed
-
C. reminder
of spectator
behavior.
-
D. follow
the CYSA
tournament
rules for
“add” and
“guest”
players.
-
E. how will
incomplete
applications
be handled?
-
F. will
“fill in
teams” be
used, are
they charged
an entry
fee, do they
count
against the
standings.
-
Coordinate with club
referee coordinator
as to the
availability of
referees and who
will assign them.
-
Select fields and
check on their
availability and
condition.
-
Develop a seeding
methodology, playing
schedule and referee
schedule. Playing
schedule should
include a minimum of
2 hours between
games for individual
teams.
-
Send out
notifications of
acceptances and
denials with playing
schedules and field
directions. Also
include nearby
motels and
restaurants
-
Provide a central
meeting site to
focus questions,
standings and
medical problems.
-
Provide for restroom
facilities.
|
